Manage demand for projects and programs across the organization, gain visibility into how projects and programs are performing, see real-time data and dashboards to support solid business decisions, and improve your processes - in weeks, not months - with Project Server implementation.
The largest hotel chain in the world, required a robust, cutting edge project management system to run its projects more efficiently. When Beyond20 was called in, the hotel chain was managing its projects with then ten-year-old Microsoft Project, which led to major hurdles and extra work, often causing staff to manually calculate data from spreadsheets when the software couldn’t extract vital analytics. To get an overview of a project’s status, project managers had to manually complete weekly status reports and project diaries, which were then submitted to another team member who would update a large, complex spreadsheet with the information.
We worked with the hotel chain to design a custom Microsoft PPM implementation that would not only update their existing software but also deliver a dynamic solution tailored to address their specific needs. Automated, custom analytics meant there was no longer a need for manual reporting. Manually managed projects could now be processed through a central point, ensuring uniformity and transparency and allowing for greater collaboration. We also leveraged PPM’s depth of analysis to help the hotel chain track and report labor costs. The new system made it easier for team members to do everything from submitting a timesheet to collaborating on projects through unique team sites.
This California-based brewing company’s rapid growth required them to run an ever-increasing number of complex projects simultaneously. Completing each of them successfully and on time would require flawless communication between individuals, teams, and facilities – it was time for an enterprise Project Management solution. The brewery needed a platform that would unify communication channels between all sectors of the business, provide powerful, customizable reporting, and allow unprecedented cross-project collaboration.
To address these needs, Beyond20 worked with the brewing company to implement Microsoft’s Project and Portfolio Management solution. Consultants set up Project Sites for the brewery, allowing for greater collaboration between teams and consistent management of data. New resource data and reporting tools allowed teams to see the status of multiple programs at once and plan for future projects accordingly. Beyond20’s PPM solution for the brewery effectively changed the way the company worked. Open communication, a common language, and unprecedented insight into project status allowed a world-class brewing organization to grow in a way that aligned with their culture.
We'll work with your team to understand leadership's goals and needs then translate them into high-level process and system requirements, helping you define the work to be delivered. We'll then work with you to prioritize your requirements and develop a plan for what will be delivered and when.
We'll start by building a Proof of Concept sandbox to allow your team to work with what's being built in real time. We'll work with your team to design, configure, build, test, and review the most important features to be delivered every two weeks for testing in the sandbox. We'll answer your questions along the way and capture detailed requirements for system features to ensure you're getting exactly what you want from this powerful platform.
As we design processes and deliver system functionality, we'll train your team and design a communication plan for implementation and release. This can include hands-on training for Project Managers on how best to create dynamic schedules, training for team members on managing task-level information, training for leadership on understanding program-level information and creating dashboards and reports, and training for system administrators on maintaining and enhancing processes and the platform over time.