This cabinet-level federal agency sought a capable partner to help them achieve process maturity goals within their Project Management Office. The agency sought an assessment, based on PMI’s PMBOK, OMB, and GAO best practice, accompanied by indicators, as a means to track progress against organizational goals. The outcomes of the assessment included setting a baseline of current conditions within the Department’s core projects so an IT budgeting and tracking system could determine accurate measurement and appraisal of current practices; a process roadmap and matrix tracking tool with actionable items; ability to apply Project Management best practice concepts to projects; and mitigation of project risk as the size and complexity of the organization grew.
Beyond20 conducted a baseline project management assessment for key project team members. The project began with a half-day strategic planning discussion to define requirements and Critical Success Factors for the project. Beyond20 conducted in-person interviews, distributed a capability assessment survey, then provided a full review, discussion, and executive presentation of all findings. Beyond20 provided a Process Maturity Assessment Report to summarize overall findings and measurable results of existing processes, common themes, and process maturity recommendations. A PMO Roadmap was also delivered, which contained near- and long-term recommendations for the project team along with a matrix for tracking of progress against process maturity goals.
We’ll assess your existing processes to determine how they align with the organization, and where the gaps are. Then we’ll help you to remediate at-risk projects. We will help you to identify and select a set of pilot projects that have potential for short-term success and help to communicate that success to the organization.
Once we’ve assessed and streamlined your processes, we'll design a custom PMO structure, providing an execution plan and roadmap based on your goals. We don’t build until you are satisfied with the design.
In this phase, we deliver a structured project planning and control process for all targeted projects. We create a consistent, repeatable set of tools and capabilities necessary to support the successful application of project management techniques on future projects. And we train and mentor your PMO staff along the way.
We’ll help you create the infrastructure necessary to support decision-making based on schedule, resource, and cost information from the entire portfolio of projects. Finally, we’ll transition the day-to-day responsibilities for developing and maintaining projects plans to your PMO.
Once the PMO is in your hands, we will provide follow-on coaching for your team, ensuring long-term continuity and success. Project management will become a core competency within your organization.